**Note: This chart refers only to items that must be signed by the Vice President for Research. A new page for document routing regardless of signature requirements is under construction.
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Item Requiring VPR's Approval |
Staff Review By |
Signature Authority |
|---|---|---|
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Absence Requests for VPR Direct Reports routes via Workflow in SAP |
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Academic Appointments GR VIII - University Appointments Note: BOT Approval required for Professor, Associate Professor, Assistant Professor, & Instructors with salaries over $100,000 Note: BOT Reporting required for other faculty appointments with salaries equal to or less than $100,000 |
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Rebecca Thomas, Associate Provost for Faculty Advancement
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Alcohol Expenditures* BPM E-7-10 and BPM B-3-2 *Requires Discretionary Funds |
Business Officers
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Directors
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Awards New Proposals & Changes BPM E-7-12 and BPM E-7-11 a) Faculty b) Staff c) Student |
a) Rebecca Thomas, Associate Provost for Faculty Advancement b) Toni Smith c) Toni Smith |
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Board Actions Status change, leaves, sabbaticals, post-retirement appointments, etc. a) Faculty b) Staff |
a) Margaret Leach b) Stacy Gaylor |
a) Rebecca Thomas, Associate Provost for Faculty Advancement |
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Budget Revisions income related |
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Business Procedure/Policy Exceptions delegated to the VPR |
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Cellular Allowance - Supervisor Signature for VPR Reports |
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Cellular Allowance - AFO/BO Signature for VPR Direct Reports and Research Administration Staff |
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Certificate of Confidentiality Applications for projects not funded by the National Institutes for Health (NIH) |
Office of Research Integrity Privacy Team
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William Stoops/Ilhem Messaoudi
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Concur Travel & Expense Reports for VPR Direct Reports routes via workflow in concur |
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Contracts All Non-clinical AR 8:3 and BPMs B-4, B-4-1, B-4-2, and B-4-3 a) Academic Program Contracts b) Personal Services Contracts c) International Program Agreements |
a) University Legal Counsel b) University Legal Counsel c) University Legal Counsel |
a) Rebecca Thomas, Associate Provost for Faculty Advancement c) Sue Roberts, Associate Provost for Internationalization |
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Cost Transfer for Sponsored Projects >120 Days |
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Data Use, Material Transfer, & Confidentiality Agreements |
Directors, with review by Technology Commercialization
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Director of Technology Commercialization, and TC Director delegees
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Data Use & Memoranda of Agreements for Kentucky Cancer Registry (KCR) receipt of genetic/molecular cancer data of Kentucky cancer centers and hospitals |
Office of Legal Counsel
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Director of Kentucky Cancer Registry (KCR)
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Data Use & Memoranda of Agreements for provision of Kentucky Cancer Registry (KCR) data to researchers external to University |
Technology Commercialization
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Director of Kentucky Cancer Registry (KCR)
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Employee Education Forms - Supervisor Signature for VPR Direct Reports Only required for classes that meet during working hours |
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Gifts to Friends & Donors* Appreciation, Memorial, Special Occasions *Requires discretionary funds |
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Hiring Proposals & Salary Recommendations for Staff All research units - Hiring proposals route electronically via IES. Salary proposal forms should be emailed to Tammy Anding. HR Policy #30: Compensation Administration a) New Hire above midpoint* b) New Hire above 3rd quartile AND greater than $100,000** c) Promotion/Reclassification above midpoint* d) Promotion/Reclassification above third quartile OR increase greater than 30% AND greater than $100,000** e) Lateral Transfer increase less than 5% AND over midpoint* f) Lateral Transfer above 3rd quartile OR increase greater than 5% ** *This request requires an informal justification be included with the IES submission. This can be created directly in IES or can be an email or word document attached to the IES submission. **This request requires a formal justification. Please complete this HR Justification template and attach to the IES submission. I've included the pdf that needs to be linked to the words HR Justification template. |
a) Tammy Anding c) Tammy Anding e) Tammy Anding |
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Nepotism Exception Requests GR X - Regulations Affecting Employment a) Faculty b) Staff |
a) Tammy Anding b) Tammy Anding |
a) Rebecca Thomas, Associate Provost for Faculty Advancement |
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Off-Campus Leasing Space request form must be signed by Dr. Ilhem Messaoudi prior to submission |
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Overloads - VPR Faculty Direct Reports Routes via Workflow in SAP |
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Overloads - VPR Staff Direct Reports HR Policy #30: Compensation Administration a) Supervisor signature b) Dean/Director/head of organization |
a) Tammy Anding b) Tammy Anding |
a) Toni Smith |
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Petty Cash Advance for Travel |
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Payroll Petty Cash Payment |
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Phased Retirement a) Staff b) Faculty |
a) Toni Smith b) Toni Smith |
b) Ilhem Messaoudi & Rebecca Thomas Associate Provost for Faculty Advancement |
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Procard Applications for VPR Direct Reports a) Supervisor signature b) Approving Dean/business officer |
a) Tammy Anding b) Tammy Anding |
a) Toni Smith b) Toni Smith |
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Property Transfers - Equipment |
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Public Relations Activities Dinners, admissions charges, etc.* *Requires Discretionary Funds |
Business Officers
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Directors
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Recruitment Expenses - Potential Staff |
Business Officers
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Directors
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Re-Evaluations of Staff Positions Routes via Workflow in IES |
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Relocation Expense - All Offers All offers |
Tammy Anding/ Toni Smith | Ilhem Messaoudi/Toni Smith |
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Renovations less than $100,000 Not funded by special state appropriations (e.g. deferred maintenance pools, state grants, etc.) |
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Renovations $100,000 and over AND all Projects funded by Special State Appropriations |
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Salary Adjustments - Mid Year
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Ilhem Messaoudi prior to submission to compensation. Compensation will obtain President's Office approval once submitted. |
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Self-supporting Activities - Discretionary Expenses |
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Special Leave Requests for Staff |
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System Security Access for SAP FI, HR, CM, IES, AND Tableau Server Note: Approval for access to individual Tableau folders is granted by the Tableau folder owner |
Business Officers
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Unexpended Plant Fund Projects Exception to funding |
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Vehicle Purchases
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Visa Applications |
a) OIA Staff/Business Officers b) OIA Staff Business Officers |
a) Directors b) Directors |