Human Resources Managers

UK's Integrated Employment System (IES) is where all regular staff positions are maintained. You will use different IES roles to maintain Major Job Responsibilities (MJRs) for regular staff positions, create new staff positions, submit vacant positions for posting, etc.

This outlines the process to post and fill a position when an employee resigns or when you have a vacant position to fill. The Major Job Responsibilities (MJRs) may be adjusted slightly but will not result in a title or grade change.

This outlines the process to create a new regular staff position. For the Research area, all requests for new positions that are funded by non-grant funds require a justification letter be included.

These are the steps you will need to take to promote a current UK Employee. The position description and Major Job Responsibilities (MJRs) will change and result in a higher salary grade and a new title.

This outlines the process to revise an employee's position description. The Major Job Responsibilities (MJRs) will be adjusted slightly, but should not result in a title or grade change.

This is a federal form that establishes both identity and employment eligibility. This link will give you a list of employees that are required to complete an I-9, documents that are required for the process, and directions on where to complete the I-9.

Completing an SAP Action will place your new employee into SAP or move a current UK employee to a new assignment in your department.

All employees who are new to the University or who are transitioning to a regular position from a STEPS/Temporary position are required to attend a New Employee Orientation. It is highly recommended that new employees attend NEO on their first day on the job. This session will give them information about benefits, University policies, and an overview of campus. This link will allow you to see the NEO schedule & enroll your new employee.

If your department is serviced by Research Information Services (RIS), you will need to complete this form to have his/her computer setup completed. The employee will need to be entered into SAP prior to completing this form.

If your new employee is going to use SAP to perform their duties, you will need to complete an SAP Training Plan. This will determine the roles they are given in SAP and outline the SAP training classes that will need to be completed.

Faculty/Staff Identification cards are available for $15 for a new card. This card is required in order to set up your payroll direct deposit. It also affords you local discounts, use of all University libraries, & for some newer buildings, it is your key. For Research Administration units, the first Wildcard ID card is purchased by the department. Please contact Toni Smith if you are not sure which cost center to use on the application. The employee is responsible for replacing lost IDs.

Direct deposit is required for all UK employees. New employees will set up their direct deposit banking information on the Employee Self Service tab in myUK. This link provides information about direct deposit, instructions on viewing payroll documentation, & step by step instructions to set up direct deposit. Current employees do not need to re-enroll in direct deposit unless their banking information has changed.

W4 and K4 tax witholding forms are completed in myUK using the Employee Self Service tab. This link provides step by step instructions for completing these tax forms.

If your employee will need the ability to make long distance calls, you will need to update their SAP record using PA30. You can choose domestic or international access or both.

The University recognizes the need for orientation periods, during which the University and the employee jointly assess the regular staff employee’s performance. This link takes you to the HR policy, provides details for New Regular Staff Orientation and Transferred Staff Employee Orientation, and has the End of Orientation form to be completed at the end of the 90 calendar days.

A period of orientation shall be required of each new and transferred regular staff employee beginning the first day of employment and continuing for 90 calendar days. At the conclusion of the 90 days, an End of Orientation form needs to be completed.

This presentation provides an overview of how budget and salary distributions are determined. It discusses Master Cost Centers, Position Cost Distributions (1018), and Employee Cost Distributions (0027) and how they are related.

The Position Details transaction in SAP allows you to see all positions in your department and view the details for each position individually.

The PPOSE transaction in SAP allows you to see all positions in a department and easily view current and past position holders.

This SAP transaction allows the user to view employee master data. It allows viewing based on the departments assigned in the user's SAP Training Plan and does not allow changes to be made.

The PA30 transaction in SAP allows the user to enter updates to employee master data such as cost distributions, address changes, and long distance access. Access is based on the departments listed on the user's SAP training plan.

PA40 is the SAP transaction used to hire, separate, and add additional assignments for employees.