Stage 6 Activate Award
Your Role
- Provide any required sponsor forms or internal documents (e.g. revised budgets, IRB approval)
- Attend the award kickoff meeting as scheduled by your CGS Pre-Award Grant Specialist
- Review award documents and Project Account Data Record (PADR) with your CGS Post-Award Grant Specialist
- Work with CGS Post-Award Grant Specialist to revise the budget or adjust spending plans as needed
- Review statement of work (SOW) and budget information for any subrecipients with your CGS Post-Award Grant Specialist
- Review and submit any needed subagreement request forms in the OSPA online Subagreement Request System (Your CGS Post-Award Grant Specialist will prepare these based on your discussions and route for your review and approval)
Supporting Offices
OSPA
- Updates OSPA database with award information
- Prepares award setup file for transfer to Research Financial Services (RFS)
- Informs PI, college/department of account number through distribution of Project Account Data Record (PADR)
CGS
- Supports the PI for needs to facilitate account set up by OSPA
- Supports preparation of and submit revised information as requested by OSPA
- Reviews award data and validate terms, in conjunction with PADR 1 review
- Arranges award kickoff meeting
- Initiates spending plans as directed the PI, in conjunction with unit business staff
- Compiles and uploads subaward information in the OSPA online Subagreement Request System and route for PI review and approval
RFS
- Establishes an account number and informs OSPA
CGS, OSPA and RFS services are required.
Resources
Award Acceptance
OSPA is responsible for negotiating and accepting grants, contracts and other awards for sponsored projects funded by federal and state agencies, foundations, business and industry and other public and private sources on behalf of the University of Kentucky Research Foundation in accordance with AR 7:3. The Executive Director of OSPA serves as the authorized official for signature of sponsored project awards. Awards are reviewed by OSPA to ensure compliance with Federal and State laws, sponsor guidelines and university policies.
The sponsored project award document is an official binding agreement that sets forth the rights and obligations of the parties and governs the conduct of the sponsored project.
Account Establishment
When the WBS Element (grant account) is established, the following should be coordinated with the department business office:
Guidelines for Investigators and Business Officers on Sponsored Projects