Proposal Development Office
Transforming tomorrow by Fostering Successful Grant Proposals

Proposal Development Route

Step 1: Develop an Original Idea

You

PDO

  • Identifies potential funding sources and/or collaborators
  • Offers pre-submission consultation

Step 2: Pre-Proposal Activities

You

PDO

  • Interprets funding opportunity guidelines and advises on sponsor requirements
  • Identifies sample proposals, as needed
  • Assists in proposal planning and develops proposal checklist

  • Serves as liaison with agency personnel

  • Identifies potential collaborators 

CGS

  • Discuss preliminary plans with CGS Pre-Award Grant Specialist, including guideline review and timeline planning

Step 3: Draft Your Proposal

You

  • Draft proposal narrative and ask PDO and colleagues to review

  • Discuss budget development with CGS Pre-Award Grant Specialist

  • Submit separate protocols to institutional review committees

PDO

  • Critiques proposal drafts and reviews biosketches

  • Offers consultation to discuss proposal critique

  • Provides institutional descriptions of UK facilities and resources

  • Assists in drafting supplementary documents (e.g., letters)

  • Makes referrals to other research units as needed

CGS

  • Assists PI with budget development

  • Prepares Internal Approval Form (IAF) and sponsor-required administrative proposal forms

  • Provides additional guidance per the CGS Pre-Award Service Catalog

Step 4: Prepare and Submit Formal Proposal

You

  • Revise final draft

  • Obtain approval from institutional review committee

  • Brief deans or other administrative personnel on the project

CGS

  • Reviews final proposal draft and provide comments and edits

  • Tracks IAF routing to support adherence to internal deadline

  • Submits final proposal to OSPA for review before submission to sponsor to support adherence to internal deadline

Office of Sponsored Projects Administration (OSPA)

  • Reviews proposal for compliance with sponsor and UK guidelines

  • Transmits proposal to sponsor

Step 5: Follow-up for Pending Award

You

  • Be available for negotiation discussion and revision

  • Ensure SciENcv is updated/current in anticipation of Just-in-Time request

CGS

  • Support Just-in-Time request needs or any need for post-submission material

OSPA

  • Determines status of pending proposal

  • If funded, reviews award terms and negotiates any changes

Step 6: Activate Your Award

You

  • Provide any required sponsor forms or internal documents (e.g. revised budgets, IRB approval)

CGS

  • Supports the PI for needs such as a revised budget to facilitate account set up by OSPA

OSPA

  • Updates OSPA database with award information

  • Prepares award setup file for transfer to Research Financial Services

  • Informs PI, college/department of account number through distribution of Project Account Data Record (PADR)

Research Financial Services

  • Establishes an account number and informs OSPA

Step 7: Resubmission Application

You

  • Share review with PDO and others

  • Draft response to reviewer comments

  • Draft resubmission application

  • Follow steps above for preparation, review and submission of revised application

PDO

  • Analyzes and organizes reviewer critiques

  • Offers resubmission consultation to discuss whether resubmission is appropriate

  • Advises on resubmission strategies

  • Critiques resubmission application

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