E (Expected) Accounts: Planning Ahead Reduces Risk
If project activities need to begin before sponsor funding is received, investigators and administrators should evaluate whether an E Account with Sponsored Project Services is appropriate. If the decision is made not to request an E Account, project work should not begin until an account has been established.
E Accounts provide a controlled way to support project activities while funding, contracts or agreements are pending. By assessing the level of risk and requesting an E Account when appropriate, project teams can avoid delays, ensure expenses are charged to the correct project from the start and reduce administrative burden. Departments should remember that E Accounts are a risk-management tool, and the department assumes responsibility for expenses incurred if funding is ultimately not received.
Establishing an E Account when appropriate promotes research continuity, accurate financial reporting and compliance with sponsored project requirements. By planning ahead and evaluating risk early, investigators and administrators can help projects start on time while protecting both the project and the institution.